SCBWI

Society of
Children's Book Writers
and Illustrators

Decatur Book Festival SCBWI Booth

Date/Time
Date(s) - 08/31/2019 - 09/01/2019
10:00 am - 5:00 pm


Why is SCBWI/Southern Breeze sponsoring a booth for authors and illustrators? As one of the largest book festivals in the U.S., the Decatur Book Festival in Georgia is:

A terrific way to highlight our local authors and illustrators through book sales/signings and shared social media about the event.

A prime place to raise awareness of SCBWI/Southern Breeze and recruit new members.

A possible avenue to help our authors/illustrators book more school visits through raising awareness of their availability.

A fabulous opportunity for participating members to work as a team, to boost each other, DBF, and SCBWI, during festival planning, in the booth, and on social media.

Although the DBF is a fabulous opportunity for authors and illustrators to develop their brand and market their books, it is too expensive for most. The DBF is also NOT having an “Emerging Voices” tent this year, so new authors have very little chance to gain name recognition.

SCBWI/Southern Breeze Sponsorship:
Because it is also an opportunity for SCBWI/Southern Breeze to gain some recognition, we will fund a significant portion of the cost for the booth at the DBF. The primary goal of the sponsorship is to increase awareness of both SCBWI and our published members. To make our booth more inviting, it will be expanded and supplied with electricity and fans to keep participants and visitors cool. We will also be in a more central location and have more tables so that we can stock member books and members can leave promotional materials in the booth throughout the festival.
Published Member Participation:
We need a minimum number of participants registered before May 14. In the event there is insufficient interest, refunds will be made to those who have registered prior to that date.
FEES to participate
Fees will be accessed in the “workshop” section of the registration form. Participation is limited to current SCBWI members.
Not a member? Check out the benefits and Join now!
Bookstore Only (not signing at booth): $10.00 per book
  • Limited to books available via the bookstore through standard distribution channels and terms
  • Book info must be submitted for bookstore via google form AS SOON AS POSSIBLE
  • If the bookstore reports that your book is not available your fees will be refunded.
Featured Author or Illustrator (2 hours in booth): $35.00 per shift SOLD OUT
  • You must designate at least one time slot, but may select two. Slots will fill on a first-come/first choice basis. Registrations will not be approved if no slot is selected.
  • Each paid shift includes up to 3 bookstore titles we can stock through the bookstore during the festival (max 2 shifts and 6 books).
  • Book info must be submitted for bookstore via google form AS SOON AS POSSIBLE
  • If the bookstore reports that your book is not available you may bring and sell copies yourself during your shift(s) but must report all sales and taxes collected on the forms required by the DBF.
Published Member Agreement
Participants in SCBWI/Southern Breeze’s presence at the Decatur Book Festival recognize that what they do will reflect on SCBWI, the Southern Breeze Region, and other published members. Consistent with this, participants will agree that:
  • They will adhere to the SCBWI code of conduct set out at https://www.scbwi.org/anti-harassment-statement/.
  • They will support and promote not just their own published work but also SCBWI and other published members.
  • They will develop a pitch for their books and an activity of interest to DBF visitors to encourage them to visit the booth.
Structure and flow:
 
The SCBWI/Southern Breeze booth will have 3 parts:
 
Entrance/street
2-3 greeters will stand at the booth entrance to engage with passers-by to make them aware of SCBWI and the published authors featured during that hour.
“Hi, are you a reader or a writer?”
“Hi, do you have children or teens in your life?”
“Have you ever wondered what a dog sees?”*
*This pitch is an example of what was used by one of the featured signers last year. Specific individual pitches will be used depending on who’s in the booth that shift.
2nd section, inside
After meeting interested individuals, greeters bring them into the booth and talk a bit about SCBWI/school visits/membership benefits/grant opportunities, giving them appropriate literature.
3rd section, inside
The greeters then pass interested individuals off to the bookstore & featured authors who are signing/selling books (2 tables)
Staffing:
Participants may register for up to two shifts at the booth.
For each 2-hour shift participants work 1 hour as a greeter and 1 hour as a featured author/illustrator to sign/sell books.
NOTE: Adjustments will be made should the shift(s) selected conflict with an author or illustrator’s presentation on a main stage.
Social Media and Promotional Materials:
As a participant in the SCBWI/Southern Breeze Decatur Book Festival booth, participants agree that they will coordinate with other participants and team leaders to promote our presence via social media platforms to encourage the greatest visibility for all participants. Participants may also bring and set up banners and signs promoting their books during their shift(s), but will be entirely responsible for setting these up and removing them at the end of their shift(s).

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Thank you,
SCBWI

Event Registration

General Information Required Fields*

Ticket Information

Bookstore Sales Only -

This price is only available for SCBWI members.


The SCBWI Anti-Harassment Policy
To register for an SCBWI event, you are required to acknowledge our Anti-Harassment Policy.
Scroll to the bottom to read the policy.

You will then be able to click the checkbox indicating that you have read our policy.

 

The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and will take any and all necessary steps to address and prevent harassment at events associated with SCBWI. Harassment under this policy may include verbal comments, written comments, displayed images, or behaviors such as intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention or advances, and bullying or coercion.

 

The SCBWI Member Anti-Harassment Policy applies to all situations of harassment or intimidation at any SCBWI Event. An “SCBWI Event” is any event, meeting or activity that is authorized by an SCBWI Regional Manager to be sponsored by, or affiliated with, SCBWI. SCBWI events may include, if properly authorized by an SCBWI Regional Manager, the Annual Summer Conference in Los Angeles, the Annual Winter Conference in New York, regional conferences, meetings and meet-ups. This SCBWI Member Anti-Harassment Policy also applies to “SCBWI On-Line Interactions,” which include communications and content posted on, or directed towards, SCBWI’s Social Media accounts or sent through any of the communication tools available on SCBWI’s website, www.scbwi.org. SCBWI’s Social Media accounts under this policy include the official SCBWI accounts on Facebook, Instagram, Twitter, Pinterest, Tumblr and LinkedIn.

 

 

Code of Conduct

All participants in SCBWI Events and SCBWI On-Line Interactions, including faculty, staff, and attendees, are required to comply with the following anti-harassment code of conduct. The SCBWI Anti-Harassment Policy prohibits harassment, including but not limited to the following behaviors:

  • intimidation, stalking, or following.
  • Sustained disruption of talks or other events.
  • Inappropriate physical contact.
  • Unwelcome sexual attention.
  • Abusive verbal comments.
  • Quid pro quo– sexual harassment that occurs when one in an authority position requests sex or a sexual relationship in exchange for professional consideration or favors.
  • Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. SCBWI continues to welcome and appreciate presentation of appropriate controversial ideas, free speech, and creative artistic expression. SCBWI encourages members to hold one another accountable to the Code of Conduct as stated in this part of the Policy and to take the perspectives of others seriously when a disagreement arises.

 

Reporting Procedures

Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:

  • Certain SCBWI Events, including the Annual Summer Conference in Los Angeles and the Annual Winter Conference in New York, will designate one or more Safety Team Members who will be available during the conference to provide a safe space for members to report an incident. The Safety Team Member will report directly to the conference director or regional advisor in charge.
  • A complainant may submit a complaint under this policy to the Director of Community Marketing and Engagement, the Director of Illustration and Artist Programs and/or your Regional Manager.
  • SCBWI has a dedicated email address for reporting any potential incident of harassment under this policy. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: https://www.scbwi.org/anti-harassment-report-form/. Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or a reference to the relevant URLs, if the offense occurred through an SCWBI On-Line Interaction.

 

SCBWI will investigate all complaints subject to the SCBWI Anti-Harassment Policy. If the policy applies, SCBWI will investigate the matter and take whatever action is necessary and appropriate to prevent a recurrence and protect the environment at SCWBI Events. If a complaint is made anonymously, please note that SCBWI will not be able to follow up on an anonymous report with the complainant directly, as SCBWI will not have contact information for the anonymous complainant. Moreover, anonymous complaints may hinder SCBWI’s ability to investigate the complaint.  SCBWI will take steps to protect the confidentiality of the complaint, to the extent possible.  However, complete confidentiality may not be possible in all circumstances.  SCBWI will make every attempt to respond to a named complainant in a timely fashion.

If appropriate, SCBWI may report the incident to local authorities.

 

Non-Retaliation

The SCBWI Anti-Harassment Policy prohibits retaliation against a member of the SCBWI community for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made under this policy. The sanctions for retaliation are the same sanctions available to address any other violation of the SCBWI Anti-Harassment Policy.

 

Sanctions

SCBWI takes all allegations of harassment seriously. Complaints will be investigated by SCWBI if they fall within the scope of SCWBI’s Anti-Harassment Policy. Depending on the results of the investigation, SCWBI will determine whether a sanction is appropriate.

 

Sanctions for faculty, speakers, staff or board members may include any of the following:

 

  • warning the party involved that the particular behavior is inappropriate and must be ceased;
  • immediate removal from a particular event;
  • denial of access to SCBWI spaces and venues on a temporary or permanent basis;
  • withholding of a contracted honorarium;
  • prohibition from future speaking engagements;
  • prohibition from future faculty appointments;
  • expulsion from SCBWI; and/or
  • removal from the Board of Advisors or Board of Directors, when appropriate.

 

Sanctions for attendees, members, and guests can include any of the following:

  • warning the party involved that specified behavior is inappropriate and must be ceased;
  • immediate removal from a particular event, without refund;
  • denial of access to SCBWI spaces and venues on a permanent or temporary basis;
  • termination of SCBWI membership, without refund; and/or
  • prohibition of future SCBWI membership.

 

If the conduct at issue involves one of SCBWI’s employees, SCBWI will handle utilize whatever corrective action is appropriate based on the result of the investigation and subject to SCBWI employment policies and practices.

 

Confidentiality

SCBWI will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties and witnesses. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.

 

   

If you wish to file a complaint or an anonymous complaint, CLICK HERE to access the Anti-harassment Report Form.

 

If you have questions regarding this policy, you may send an email to info@scbwi.org. Please include the words "anti-harassment policy" in the subject line.

I have read and accepted the SCBWI Anti-Harassment policy.